District Events

The Sweetwater Union High School District’s Visual and Performing Arts Department (VAPA) supports 20 events for our students to present or participate. We pay for substitutes when required for approved district events. These are the obligatory events for meeting teacher stipend requirements when applicable:

  • Sweetwater Summer Arts Academy – All disciplines except Drama & Digital Media
  • Sweetwater Summer Theatre Institute – Drama, Vocal, Dance
  • Dynamic Dance Workshop – Dance
  • District Orchestra Fall Concert – Strings
  • District Band Pageant – Band
  • District Holiday Sing – Vocal
  • District Mariachi Holiday Night – Mariachi
  • District Honor Band Concert – Band
  • Multi-Cultural Dance Workshop – Dance
  • District Vocal/Choral Festivals – Vocal
  • District StringFest – Strings
  • District Art Show – Visual Art
  • District Dance Concert – Dance
  • District Show Choir Festival – Vocal
  • District Baile Folklorico Concerts – Folklorico
  • District Color Guard & Drumline Show – Color Guard & Percussion Band
  • District Digital Media Showcase – Digital Media
  • CMEA/SCSBOA (in District) – Band/Strings
  • District Mariachi Spring Concert – Mariachi
  • District Orchestra Spring Concert – Strings

Most of these events are scheduled by the VAPA Department, SCPA Office, and Keith Davis, Performing Arts Center Manger, during the months of April or May prior to the school year. After initial scheduling by VAPA, the dates are reviewed by the committees for confirmation of the event as planned. After the event schedule date has been approved by the committee, the event will be published on the VAPA Calendar.

VAPA Supported Events

Many of the VAPA supported events allow for bus transportation. Transportation is dependent on: availability of funds, availability of buses, and the district transportation policy (policy number 6145). All activity support is dependent on budget concerns. With the events that are supported by VAPA, there is variation in the level of support. The supported events are as follows:

Sweetwater Summer Arts Academy

  • Facilities and buses for participation
  • Camp Director, teachers, nurse, lifeguard, and student workers
  • Supplies (office, classroom, and nurse supplies)
  • Maintenance – delivery of equipment, overtime for two (2) workers
  • Flyers, tickets, programs, and name badges
  • Closing day performance meal
  • And any other items deemed necessary by VAPA
  • $5.00 tickets for closing day performance

Sweetwater Summer Theatre Institute

  • Director, show management, and staff
  • Set design and construction
  • Flyers, tickets, and programs
  • Cast party catering
  • $10.00/$5.00 tickets

Dynamic Dance Workshop

  • Clinicians (5)
  • Buses for participation
  • Administrative support (CD’s & wristbands)

District Band Pageant

  • Facilities
  • Buses for participation and middle school rehearsal
  • Class coverage for middle school rehearsal
  • Security for the event
  • Press box catering – VIP Reception
  • Flyers, tickets, and programs
  • $5.00 tickets

District Holiday Sing

  • Buses for participation
  • Substitute or custodian overtime
  • Piano moving and tuning
  • Sound and lighting system
  • Flyers, tickets, and programs
  • $5.00 tickets

District Mariachi Holiday Night

  • Buses for participation
  • Flyers, tickets, and programs
  • $5.00 tickets

District Honor Band Concert

  • Buses for participation
  • Flyers, tickets, and programs
  • Catering for audition judges
  • $5.00 tickets

Multi-Cultural Dance Workshop

  • Clinicians (5)
  • Buses for participation
  • Administrative support (CD’s & wristbands)

District Vocal/Choral Festival(s)

  • Adjudicators (4)
  • Buses for participation
  • Piano tuning/moving
  • Programs
  • Free admission

District StringFest

  • Buses for participation
  • Consultant (guest conductor)
  • Meal for all participating students and staff
  • Flyers, tickets, and programs
  • $5.00 tickets

District Art Show

  • Ten (10) substitute teachers for show hanging
  • Four (4) substitute teachers for take down
  • Maintenance costs for panel delivery/pick-up
  • Ribbon Awards
  • Certificates
  • Labels
  • Main award slideshow, projector, and screen
  • Flyers and programs
  • Supplies for hanging
  • Supplies for reception
  • Free admission

District Dance Concert

  • Buses for participation
  • Flyers, tickets, and programs
  • $5.00 tickets

District Show Choir Festival

  • Buses for participation
  • Adjudicators (2)
  • Piano tuning/moving
  • Flyers, tickets, and programs
  • $5.00 tickets

District Baile Folklorico Concert(s)

  • Buses for participation
  • Flyers, tickets, and programs
  • $10.00 tickets

District Color Guard & Drumline Show

  • Buses for participation
  • Flyers, tickets, and programs
  • $5.00 tickets

District Digital Media Showcase

  • One (1) substitute teacher for set-up
  • One (1) custodian for set-up and take-down
  • Release Time: (Must be coordinated with Digital Media Chair and VAPA Office)
    • Video Prep: 6 hours of class coverage, among 2 or 3 teachers.
    • Sound Prep: 2 hours of class coverage, 1 teacher.
    • Digital Design Pre-Judging: 4 hours of class coverage, among 2 teachers.
    • Digital Design Prep: 2 hours of class coverage, 1 teacher.
    • Photo Pre-Judging:4 hours of class coverage, among 2 teachers.
    • Photo Prep: 2 hours of class coverage, 1 teacher.
  • Event coordination assistance
  • Awards
  • Award slideshow presentation
  • Any items deemed necessary by VAPA
  • Free admission

CMEA/SCSBOA (Middle & High Schools)

  • Buses for participation as available by district schedule
  • Entry fee for each school to one SCSBOA or CMEA Festival (One fee paid per site per subject)
  • Free admission

District Mariachi Spring Concert

  • Buses for participation
  • Flyers, tickets, and programs
  • $ 5.00 tickets

District Orchestra Spring Concert

  • Buses for participation and rehearsal
  • Flyers, tickets, and programs
  • $5.00 tickets

Timken Museum of Art Tour

  • Buses for participation (one bus a month)
  • Substitute teacher

Tickets, Flyers & Programs

In general, the VAPA office will provide tickets, flyers, and printed programs for most district events. The sponsoring committee must provide the flyer information at least one month in advance and the program information at least two weeks prior to the event. The program information must be submitted to beatriz.gonzalez-sallach@sweetwaterschools.org  in a completed format (soft-copy word doc.) before the deadline. If information is provided after the deadlines, it may not be included or the program/flyer may not be provided.

Photo/Video Documentation

The VAPA office documents many district wide events, typically one per discipline. The footage is archived in DVD format at the VAPA office and is made available to VAPA teachers for instructional purposes, performance evaluations, and assessments.

Participation in a VAPA event constitutes an agreement to allow the District’s Visual and Performing Arts Department the right to photograph and videotape performers or their work and use this media for promotional and educational purposes. The student and parent have the option of submitting an opt-out letter at the beginning of the school year. Teachers are responsible for informing the VAPA office of any media restrictions on a student. This may affect their participation in public performances such as our district wide events.

VIP Passes

Most VAPA events have an admission fee which is subject to change without notice. VAPA teachers and school principals may request a VIP Pass at the beginning of the school year. This pass waives admission fees to any VAPA event conducted by any group within the Sweetwater Union High School District when presented by bearer.