Transportation Requests

New!  Teachers, request funding for approved trips through your Google Drive account.

VAPA funding may be requested for trips meeting the following criteria:

• Submit one VAPA Transportation Funding Request form per trip.
• Click this link to view Trip Status.

Items to Remember

• We recommend that the request for funding be submitted at least 3 weeks before the event.
• Be aware that district transportation has limitations; in general, buses may be available 9:00 AM to 1:30 PM and 5:00 PM to 9:00 PM on school days, Saturdays and holidays all day, and Sunday until 9:00 PM for field trips, although the district highly discourages Sunday performances. Note that bus availability (hours) may change with alternating site schedules (e.g., minimum or shortened days, etc.). Also, bus drivers have limitations: 16 hours per day, with most drivers starting around 6:00 AM This means that you should plan on leaving a local event by 9:00 PM or earlier. [pursuant to Board Policy 6145.,6145.1, 6145.2, 6145.3, and 6145.6 section 2] Availability is also dependent on proximity to school site.
• Please note in the SPECIAL INSTRUCTIONS section any equipment to be transported, itinerary, addresses of destinations (away from campuses), etc. Equipment transported in the bus must not be placed loose so that items may be easily dislodged.
• Changes in trip arrangements (time changes, cancellations, number of busses, etc.) are to be made through the Transportation Department only. You can reference the Internal Trip Number assigned and the date of the event.

Bus Allowance

All school bus allowances are subject to availability of funds, allotments, and approval by the VAPA Program Manager.

The bus allowances listed on this page are per school, not per teacher.

The VAPA Department may permit the school’s program to exceed this allowance when the program is participating in a Partner in Arts event, in which the partner is reimbursing VAPA for buses.

Recruiting – Each school program is allowed to request one trip per year, per direct feeder school. Substitute or class coverage is not provided by the VAPA Department. Recruiting trips can only be made to school’s direct feeder. That is, a high school can take a recruiting trip only to their program feeder middle school(s), and a middle school can take a recruiting trip only to their program feeder elementary school(s).

VAPA Calendar Events – Buses are provided for the following VAPA Calendar Events: Band Pageant, Mariachi Holiday Night, Holiday Sing, Stringfest, District Dance Concert, District Baile Folklórico Concert, Drum Line and Color Guard Show. Teachers are strongly encouraged to request funding at least 3 weeks prior to the event.

Other Performances & Field Trips – (Discretionary) –  3 trips per high school, 1 trip per middle school.

Programs

Baile Folklórico Allotment:
Recruiting – 1 per feeder
District Events – Baile Folklórico Concerts
Other Performances & Field Trips – 3 trips per high schools, 1 trips per middle schools

Band, Jazz Band, and Concert Band Allotment:
Recruiting – 1 per feeder
District Events – Band Pageant (including rehearsal), District Color Guard and Drumline Show.
Other Performances & Field-Trips – 3 trips per high schools, 1 trips per middle schools

* Band includes Concert Band, Marching Band, and Jazz Band.

Dance Allotment:
Recruiting – 1 per feeder
District Events – District Dance Concert
Other Performances & Field Trips – 3 trips per high schools, 1 trips per middle schools

Drama Allotment:
Recruiting – 1 per feeder
Other Performances & Field Trips – 1 trip

Mariachi Allotment:
Recruiting – 1 per feeder
District Events – District Mariachi Holiday Concert and District Mariachi Spring Concert
Other Performances & Field Trips – 3 trips per high schools, 1 trips per middle schools

Orchestra/Strings Allotment:
Recruiting – 1 per feeder
District Event – StringFest
Other Performances & Field Trips – 3 high schools, 1 middle schools

Visual Arts Allotment:
Field Trip – 1 trip

Vocal Music Allotment:
Recruiting – 1 per feeder
District Events – Holiday Sing! and Spring Choir Showcase
Other Performances & Field Trips – 3 trips per high schools, 1 trips per middle schools

Feeder Schools:
Click here to view the PDF.

If Using Private Transportation:

• Refer to SUHSD Policy 6145 and District Regulation 6145.4
• Each chaperone driving students must complete Form No. 4124-03 (Driver Information Sheet) from Risk Management. Each driver must provide a copy of their driver’s license and current copy of their complete insurance policy showing actual coverage. Please note: Minimum bodily injury coverage should be $100,000 per person/$300,000 per accident (the legal minimum is $15,000/$30,000.)
• Drivers can request  from their insurance company additional insurance for the day of the trip.
• Please list contact phone numbers on the form.
• Paperwork can be delivered to Risk Management in person, by mail, or by fax:

Risk Management
1130 5th Avenue
Chula Vista, CA 91911
(619) 407-4900
Fax: (619) 407-4901