Transportation

Transportation Requests

Transportation may be requested for trips meeting the following criteria:

  • Request(s) must be submitted at least 15 days in advance of event. If the request is not submitted by this deadline, VAPA may not pay for the trip and requests will be returned [pursuant to District Regulations 6145.6 section 1]
  • Submit one Transportation Requisition Form per trip.
  • Request must be signed by site principal [pursuant to District Regulation 6145.3 section IIA].
  • Submit request to Jenniffer Jouan — include arrival and departure times, name of performing group, name of specific event, and the category of transportation allowance the trip is fulfilling.
  • When submitting a transportation request via fax, please use fax number: (619) 796-7714. You will receive confirmation when your trip has been approved in the Transportation System.
  • Your trip is contingent on approval and bus availability.

Items to Remember

  • Be aware that district transportation has limitations; buses may be available 9:00 a.m. to 1:30 p.m. and 5:00 p.m. to 9:00 p.m. on school days, Saturdays and holidays all day, and Sunday until 9:00 p.m. for field trips, although the district highly discourages Sunday performances. Note that bus availability (hours) may change with alternating site schedules (e.g., minimum or shortened days, etc.). Also, bus drivers have limitations: 16 hours per day, with most drivers staring around 6:00 a.m. This means that you should plan on leaving a local event by 9:00 p.m. or earlier. [pursuant to Board Policy 6145.,6145.1, 6145.2, 6145.3, and 6145.6 section 2]
  • Please note in the Comments section of the form any equipment to be transported.
  • Teachers are responsible for student paperwork (students/parents must submit one Parent Permission for Student Participation in Off-Campus School-Sponsored Events Form per trip)
  • Changes in trip arrangements (time changes, cancellations, etc.) are to be made trough Transportation Department only. The Transportation Department may be reached Monday through Friday from 5:00 am t0 6:00 pm at (619) 691-5527

Private Transportation

  • Refer to SUHSD Policy 6145 and District Regulation 6145.4
  • Each chaperone driving students must complete Form No. 4124-03 (Driver Information Sheet) from Risk Management. Each driver must provide a copy of their driver’s license and current copy of their complete insurance policy showing actual coverage. Please note: Minimum bodily injury coverage should be $100,000 per person/$300,000 per accident (the legal minimum is $15,000/$30,000.)
  • Drivers can request  from their insurance company additional insurance for the day of the trip.
  • Please list contact phone numbers on the form.
  • Paperwork can be delivered to Risk Management in person, by mail, or by fax:

Risk Management
1130 5th Avenue, Chula Vista, CA 91911
Phone: (619) 407-4900
Fax: (619) 407-4901

Bus Allowance

All school bus allowances are subject to availability of funds, buses, and approval by the VAPA Director.

The bus allowances listed listed on this page are based on each school having one program. If there are multiple teachers/performing groups/classes for each VAPA Discipline within the school, the teachers must coordinate this bus allowance with the knowledge that this allowance is for each school, not each teacher.

The VAPA Department may permit the school’s program to exceed this allowance for buses when the program is participating in a Parter in Arts event, in which the parter is reimbursing VAPA for buses.

Recruiting – Each school program is allowed to request one trip per year, per feeder school. Substitute or class coverage is not provided by the VAPA Department. Recruiting trips can only be made to school’s direct feeder. That is, a high school can take a recruiting trip only to their program feeder middle school(s), and a middle school can take a recruiting trip only to their program feeder elementary school(s).

District Events – Buses are provided for participation in district-wide events.

Other Performances & Field Trips – There is a limited number of transportation allotments for other performances, concerts, community events, field trips, parades, competitions, or out-of-county trips during the school year.

Programs

Baile Folklorico Allotment:
Recruiting – 1 per feeder
District Events – Baile Folklorico Concerts
Other Performances & Field Trips – 4 high schools, 2 middle schools

Band, Jazz Band, and Concert Band Allotment:
Recruiting – 1 per feeder
District Events – Annual Band Pageant, District Color Guard and Drumline Show, and Jazz  Showcase
Other Performances & Field-Trips – 4 high schools, 2 middle schools

Dance Allotment:
Recruiting – 1 per feeder
District Events – Dynamic Dance Workshop & District Dance Concert
Other Performances & Field Trips – 4 high schools, 2 middle schools

Drama Allotment:
Recruiting – 1 per feeder
Other Performances & Field Trips – 1

Mariachi Allotment:
Recruiting – 1 per feeder
District Events – Mariachi Workshop and Showcase, Mariachi Holiday Sing, and Mariachi Spring Concert
Other Performances & Field Trips – 4 high schools, 2 middle schools

Orchestra/Strings Allotment:
Recruiting – 1 per feeder
District Event – StringFest
Other Performances & Field Trips – 4 high schools, 2 middle schools

Visual Arts Allotment:
Field Trip – 1
Optional: Timken Museum of Art (details here)

Vocal Music Allotment:
Recruiting – 1 per feeder
District Events – Holiday Sing, District Show Choir, and District Vocal/Choral Festival
Other Performances & Field Trips – 4 high schools, 2 middle schools

Feeder Schools: 2014_2015_SUHSD_Feeders_.pdf
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